Sponsor Agreement

Legal terms and conditions for sponsoring a Line of Hope Creative Solutions LLC virtual event.

By submitting this Sponsorship Agreement (“Agreement”) to LINE OF HOPE, Sponsor agrees to sponsor the virtual event (the “Virtual Event”) scheduled to be held virtually on the dates stated on the online sponsorship reservation form, pursuant to the terms set forth below.

This Agreement will be considered accepted by Line of Hope Creative Solutions LLC when Sponsor electronically completes the forms and acknowledgments and pays all fees at which time the Agreement will bind the parties, subjecting each to the following terms and conditions:

1. Sponsor of the Virtual Event. Sponsor agrees to the terms of Sponsorship described in this Agreement.

2. Location, Time, and Date: Line of Hope Creative Solutions LLC reserves the right to change time frame of the Virtual Event. Line of Hope Creative Solutions LLC reserves the right to reschedule or cancel the Virtual Event in its discretion, subject to its refund obligations set forth in Section 14. Line of Hope Creative Solutions LLC in no way guarantees attendance at the Virtual Event.

3. Definitions:

3.1 "Brochures" shall mean the digital or written materials of Line of Hope Creative Solutions LLC promoting the Virtual Event that will be sent by Line of Hope Creative Solutions LLC to prospective Virtual Event attendees.

3.2 "Virtual Event Materials" shall mean the written materials of Line of Hope Creative Solutions LLC containing a list of exhibitors and descriptions of their companies that will be distributed electronically by Line of Hope Creative Solutions LLC to registered Virtual Event attendees.

3.3 "Exhibitor Information Package" shall mean this Agreement, and other information sent to Sponsor from Line of Hope Creative Solutions LLC concerning the Virtual Event including the Virtual Event platform guidelines.

3.4 "Virtual Exhibit Booth Space" shall mean the specific space in the Virtual Exhibit Area assigned to the Sponsor for the duration of the Virtual Event. The Virtual Exhibit Booth Space is part of the Virtual Exhibit Area.

3.5 "Virtual Exhibit" shall mean the Sponsor's promotional display, which shall occupy the Virtual Exhibit Booth Space.

4. Promotion of Sponsor: 

4.1 Sponsor will be included in the Line of Hope Creative Solutions LLC promotional materials for the Virtual Event if the conditions and applicable deadlines specified in this Agreement have been met.

4.2 Sponsor hereby grants Line of Hope Creative Solutions LLC a limited license to use Sponsor’s trade name, trademarks, and service marks for the purpose of promoting Sponsor’s sponsorship of the Virtual Event.

5. Sponsor Publicity and Souvenirs/Samples:

5.1 Sponsor may distribute brochures, documents, and videos at the Virtual Exhibit Booth Space provided that samples have been submitted in advance for approval by LINE OF HOPE. Line of Hope Creative Solutions LLC reserves the right to remove any materials it deems to be inappropriate for display.

5.2 For display in the Supporter section of the Virtual Event website and inclusion in select promotional emails, Line of Hope Creative Solutions LLC will provide a list of participating sponsors and exhibitors, a logo, and/or brief description of each sponsoring firm; Line of Hope Creative Solutions LLC reserves the right to edit firm descriptions to meet event theme. Sponsorship also includes a complimentary link from the Sponsor section of the Conference Web site of Line of Hope Creative Solutions LLC to the Sponsor’s home page.

6. Endorsement: Acceptance of this Agreement does not imply endorsement by the parties of their respective products and services.

7. An Exhibit Services Manual will be provided prior to the event, which will include deadlines and specifications of the materials provided by the sponsor.

8. Reservation of Rights for LINE OF HOPE: Line of Hope Creative Solutions LLC reserves the right, and sponsor agrees not to take legal action, if at any time Line of Hope Creative Solutions LLC must:

8.1 reject or limit Sponsor and/or Virtual Exhibit if, in the sole reasonable judgment of LINE OF HOPE : (i) the Virtual Exhibit or any items or materials proposed by Sponsor to be distributed or displayed at the Conference (“Sponsor Materials”) do not meet the standards expected of a display at the Conference; (ii) the Virtual Exhibit or Sponsor Materials are objectionable for any reason; or (iii) the Exhibit or Sponsor Materials detract from or is not in keeping with the character of the Conference as a whole;

8.2 request removal of any souvenirs, samples, or other virtual handouts of Sponsor Materials which have not been approved by LINE OF HOPE;

8.3 eject from the Virtual Event any person or persons who are conducting themselves in an objectionable manner; and/or

8.4 enforce any other term or condition expressed in this Agreement.

8.5 Without limiting the generality of the foregoing, in addition to the rights specified above, Line of Hope Creative Solutions LLC reserves the right to terminate this Agreement if it should avail itself of any of the other remedies set forth in Sections 8.1 through 8.4 above.

9. Delegate Registration: 3

9.1 Sponsor shall receive the complimentary Virtual Event registrations. Sponsor must register all staff who will be attending the Virtual Event using complimentary registrations.

9.2 Complimentary registrations allow access to all educational sessions, workshops, and social events.

10. Assignments: Unless written permission is obtained no later than one month prior to start of Event from the Line of Hope Creative Solutions LLC Contact, Sponsor may not: (a) assign this Agreement; (b) sublet, assign, or apportion its reservation/space at the Event; and/or (c) use the Event to represent any other firm, individual, company, or party other than Sponsor’s firm/company.

11. Liability and Insurance: Sponsor acknowledges that it is the sole responsibility of Sponsor to obtain sufficient insurance to protect the Sponsor from any and all losses which might be incurred by Sponsor while attending the Virtual Event.

12. Indemnity: Sponsor agrees to indemnify, defend, and hold harmless Line of Hope Creative Solutions LLC for any claims of copyright infringement, trademark, infringement, or defamation.

13. Terms of Payment: Sponsor agrees to pay Line of Hope Creative Solutions LLC all fees associated with the sponsorship(s) selected within thirty days of the date of the applicable invoice or by the date of the event, whichever comes first. Should Line of Hope Creative Solutions LLC decline to accept this Agreement, Line of Hope Creative Solutions LLC will return Sponsor's submitted payment.

14. Refunds:

14.1 If Line of Hope Creative Solutions LLC accepts this Agreement, no refund will be made in full or in part except as detailed in section 14.2 below.

14.2 If the Conference is canceled or rescheduled to a time at which Sponsor is unable to attend, Sponsor shall receive a full refund from Line of Hope Creative Solutions LLC of all money paid by Sponsor pursuant to this Agreement, unless cancellation is a result of, or related to, action by Sponsor.

14.3 The performance of this agreement by either party, in part or in full, is subject to events or occurrences beyond their control to include acts of God, war or threat of war, government regulation or advisories, disaster, fire, hurricanes, earthquakes, strikes, civil disorders, terrorism or the threat of terrorism, curtailment of transportation services, or other emergencies beyond the control of either party making it illegal, impossible, or commercially impracticable to attend or participate in this conference or to provide the services outlined in this agreement.

14.4 In the event that the Sponsor terminates this agreement due to events or occurrences listed above, the Sponsor will provide written notification to LINE OF HOPE The Sponsor will not be assessed liquidated damages, fees of any kind, or service charges. Any and all monies paid by the Sponsor (including sponsorship fees and registration fees) to Line of Hope Creative Solutions LLC will be refunded within thirty days or credited towards a future event or advertising (to be mutually agreed upon by both parties).

15. Vendor Communications: Sponsor understands it may receive communications from the event platform host for logistical reasons.

16. Mailing List: If Line of Hope Creative Solutions LLC provides Sponsor with an opportunity to send one email using the Conference Attendee Mailing List (as defined below), the following terms will apply:

16.1 Upon full payment of all fees described in this Agreement, Line of Hope Creative Solutions LLC grants Sponsor a limited, nontransferable, nonexclusive license to use the LINE OF HOPE ’s proprietary mailing list of names, physical addresses of Conference registrants and opt-in email addresses of registrants email addresses, and physical addresses of Conference registrants (the “Mailing List”) for a single, onetime mailing which is germane to the interests of Conference attendees and which does not, in the sole opinion of LINE OF HOPE , tend to mislead, misinform or deceive or which may be distasteful in content or presentation. Sponsor’s mailing must be completed within six (6) months from receipt of the Mailing List. The Mailing will be completed by LINE OF HOPE. LINE OF HOPE’s rights in the Mailing List are not assigned or released as a result of this Agreement, but are specifically reserved and retained by LINE OF HOPE. The Mailing List is will be used “as is” and may contain inaccurate address information. No refunds are available for addresses that are undeliverable. No second use or list enhancement of any kind is permitted from the Mailing List. 

16.2 Sponsor may reference event sponsor in a byline or text of the materials that will be sent using the Mailing List (“Mailing Materials”). However, the Mailing Materials shall contain the following notice listing registered trademarks of event host. [Sponsor] is not affiliated with LINE OF HOPE.”

16.3 Prior to use of the Mailing List, Sponsor shall provide Line of Hope Creative Solutions LLC with a copy of the Mailing Materials for approval. LINE OF HOPE, in its sole discretion, may decline to approve any part of the Mailing Materials. Sponsor shall promptly notify Line of Hope Creative Solutions LLC of any Conference attendee complaints regarding the Mailing Materials.

16.4 Any prohibited use of the Mailing List by Sponsor or agent acting for the Sponsor shall constitute a material breach of this Agreement. Sponsor shall indemnify and hold Line of Hope Creative Solutions LLC harmless against any damages or claim of damage, costs and reasonable attorney fees, arising out of the breach of this section, any actual or alleged impropriety or illegality of the Sponsor’s use of the Mailing List or the Mailing Materials, or any Privacy Incident. If there is any violation of this section, damages shall include a minimum of injunctive relief and such other relief as is authorized by law, including reasonable attorney fees, court costs and expenses.

17. Interpretation and Enforcement:

17.1 This Agreement embodies the entire understanding between the parties with respect to the subject matter hereof and supersedes any and all prior understandings and agreements, oral or written relating thereto. Any amendment or modifications must be in writing and signed by both parties.

17.2 This Agreement is deemed to be executed in Ohio, as of the date accepted by Line of Hope Creative Solutions LLC and shall be interpreted and applied in accordance with the laws of the State of Ohio. The parties hereto consent to jurisdiction and venue in the state and federal courts located in the State of Ohio.

17.3 Sponsor represents that it has read this entire Agreement and all documents made available in the exhibitor information package. Sponsor is fully aware that this Agreement, if accepted by LINE OF HOPE, becomes a binding agreement between Sponsor and Line of Hope Creative Solutions LLC and Sponsor agrees to adhere to the terms and conditions of the Agreement.